What are the benefits of helpdesk software?

Helpdesk software can add value and productivity to a number of key areas in an enterprise. From a broad perspective, properly configured and utilized helpdesk software has a positive influence on the end-user clients (employees, contacts etc), the helpdesk staff, the helpdesk management, and the enterprise as a whole.
benefits of help desk software

HelpMaster has been specifically designed for the modern helpdesk and IT service management (ITSM) environment. Below are just some of benefits for the key players within the enterprise.

Benefits for clients - the end users

Helpdesk software has many advantages for the end-client.

When a client has an issue that needs to be addressed, they have a common point-of-call that they can contact - the help desk. They know that their issue is being correctly logged, assigned and actioned within a dedicated tracking system, instead of being lost in paper-work, or verbally "handed" around the office. Additionally, the client gets the benefit of staying in the communication loop via the power and ease of automated email correspondence that a help desk system can provide. Their personal history is recorded for future reference so that trends, and trouble areas can be quickly identified and addressed.

With the use of the web self-service, clients are also able to log-on and then log their own issues, check on their progress and resolve them if they are no longer a problem. Clients can do this from any location where they have access to an internet browser. This means supporting clients in remote locations just got a whole lot easier.

Summary of benefits

  • The client has a standard way of reporting helpdesk issues
  • The client builds a helpdesk history that will help establish and identify problem areas with equipment, training etc
  • The client can have confidence that each issue has been logged and is being dealt with
  • The client should receive better service, and have issues resolved in a timely manner
  • The client can gain access to on-line knowledge base information for "self-help"
  • The client can use the internet to log their own jobs, or check on progress
  • The client will receive automatic email notification about status of their help-desk job

The bottom line for the client is that they get better and timely service. Recurring issues can be prevented and they have confidence that nothing will "fall through the cracks".

Benefits for helpdesk staff - the day-to-day users of helpdesk software

A modern helpdesk requires modern helpdesk software. A helpdesk that uses paper, email, or some "home-grown" help-desk system will at some point reach its limits in terms of functionality and performance. Helpdesk staff are computer literate people who should be able to utilise the latest advancements in help-desk software. This is where HelpMaster can greatly assist.

HelpMaster allows helpdesk staff to have all the necessary tools to log, analyze and assist in the resolution of help-desk issues. The central database allows all staff to monitor other "job queues" as well as being able to report on client service history. With the use of add-on tools such as the Priority Manager, jobs can be pro-actively managed for timeliness, accuracy and structured workflow.

Summary of benefits

  • Central database of client details, service desk history and resolution tools
  • Action log to record every event in a helpdesk job history
  • Structured workflow for all helpdesk activity
  • Intelligent job linking and knowledge base assistance for job resolution
  • Rule-based queue management
  • Automated escalation tools to assist in timely support

Benefits for management

Helpdesk managers benefit from helpdesk software because they know that a large part of the daily running of a helpdesk is automated by the effective use of helpdesk software. They know that their staff are being assigned jobs, are using a structured workflow and are required by the system to provide accurate and timely service. Managers can quickly generate meaningful reports that can highlight performance bottlenecks, recurring client issues, and outstanding service. They are able to quickly configure complex escalation and service level agreement rules so that their tech support is effective and provides the level of service that clients demand.

Summary of benefits

  • A way of enforcing staff to use a specific workflow
  • Align with ITIL principles for better service management
  • An automated way to apply service level agreements
  • An automated way to perform helpdesk escalations
  • Statistical and trend reports to identify problem areas and increase service-desk efficiency
  • Provide better service to clients

Benefits for the enterprise

Overall, the entire enterprise benefits from effective helpdesk software.

Clients that stop work due to technology problems are non-productive. Helpdesk staff that don't have the tools and information to resolve problems are ineffective. Managers that can't provide or work from meaningful reports are not managing. All of these things affect the bottom line of the enterprise. In a recent Gartner Group survey, the vast majority of those surveyed deemed the helpdesk to be a "strategic asset" within the enterprise.

Summary of benefits

  • Increased "up-time" for productive employees
  • Technology problems are minimized and addressed in a timely manner
  • Clients, staff and management have modern tools to work effectively
  • Leverage use of the internet to provide support to remote clients
  • Generate a positive ROI from an investment in service management software

For further information on this topic, please contact us directly, or download a trial copy of HelpMaster helpdesk software

email conversion to help desk ticket

If so, then you are going to love the Email Manager!

"Two years ago we were searching for an enterprise grade helpdesk software solution. After evaluating a multitude of other applications, we were fortunate enough to stumble upon HelpMaster. We were immediately overwhelmed by the elegance of the application in its flexibility, capability, feature set and reliability. It is well designed, well written and is greasing the wheels of our customer support operations every single day.

Since ditching our old legacy helpdesk software I have had the pleasure of not receiving a single phone call about problems with helpdesk software. HelpMaster has operated flawlessly for two years now. What is more amazing is the support – when we have operational questions or are seeking new features, PRD software listen and respond. This is the first time I have witnessed the perfect customer/vendor relationship in my 15 years in IT.

The licensing model also deserves mention. HelpMaster’s concurrent licensing model means we pay for what we use, not for what we could potentially use, but never do. Finally, a software vendor that understands its customers’ needs.

Keep up the great work PRD!"

Chris Deegan
IT Manager
Rutledge Engineering


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Did you know that HelpMaster comes with dual interfaces?

You get the rich power of a Windows client - AND - a Web Portal, that can be accessed by both end-users and staff from anywhere.

On-site AND web in the one package!

HelpMaster is flexible.  Give your on-site technician the rich Windows edition, while mobile, home and clients can use the web.  Mix 'n match, it doesn't matter.